Meeting Agenda June

The next meeting of Lowca Parish Council  

will commence 7.30pm Wednesday 16th June 2021 at 7.30pm

in Lowca Village Hall.

Dear Parish Councillor,

You are summoned to attend the next meeting of Lowca Parish Council, as detailed above.

1.    Apologies

2.    Declarations of Interest

3.    To approve and accept the minutes of the last Lowca parish council meeting held on Wednesday 19th May 2021, as a true record.

4.    Public participation, 15 minutes allowed including clerks update

5.    Police Matters

6.    Matters concerning District and County Councillors

7.    Application for Development

8.    Millennium Garden refurbishment, consider and approve quotations and timescale for projects completion.

9.    Reaffirm the Lowca Parish Council Finance Code. Copy distributed via email.

10. Reaffirm the Lowca Parish Council Standing Orders, distributed by email.

11. Lowca Lowdown material for July, summer edition.

12. Proposed councillor co-option interview arrangements.

13. Progress report, clerk

14. Lowca parish councillor reports.

15. Correspondence.

16. Payments for approval.

17. Date and time of the next meeting Wednesday 21st July 2021, 7.30pm at Lowca Village Hall.


Mike Milner

Mike Milner, Clerk and RFO to Lowca Parish Council 10th June 2021




Minutes of the parish council meeting held on Wednesday 16th June 2021 at Lowca Village Hall.

The chair declared the meeting open at 7.30pm.

Present: Cllrs Miss M Oliver(chair), H Thinnesen, Mrs R Barwise, D Wrench, Mrs A Oliver.

Copeland Borough and Cumbria County Councillors: Mrs J Bowman (CBC)

Clerk: Mike Milner

Members of the public, two

1111.00 Apologises for Absence. Cllr L Tumelty-Harris (LPC), Miss K Thinnesen (LPC)     Cllr D Banks (CBC)

1112.00 Declaration of interest. None

1113.00 To approve and accept the minutes of the last meeting held on Wednesday 19th May 2021, as a true record.

1113.01 minutes approved as true record, and duly signed by chair Cllr M O.

1113.02 Cllr R B stated that at the last meeting no mention was made at the chair’s re-election, of the excellent contribution the chair makes on behalf of Lowca community and requested that that commitment and dedication should be officially noted in the current meetings minutes, a sentiment unanimously endorsed by all councillors present.

1114.00 Public Participation.

1114.01 no reports from last meeting. There were 2 members of the public present but they were prospective councillors by co-option at the July meeting. Chair had introduced those at the meeting and briefly explained the format to the 2 prospective councillors.

1115.00 Police Matters.

1115.01 Clerk had circulated the e-newsletters issued by Cumbria Police.

1116.00 County and District Councillors Reports,

1116.01 Cllr J B advised that apart from the local government reform proposals and the redrawing of the local parliamentary boundary for Copeland, there was nothing to report. The chair thanked her for her attendance and invited her to remain, which she accepted.

1117.00 Applications for Development. None.


1118.00 Millennium Garden refurbishment, consider and approve quotations and timescale for projects completion.

1118.01 Chair reported that she had obtained 3 quotations ranging between £3k and over £6k, but with the fluctuating price of raw materials and labour problems and the need for contractors to provide evidence of public liability insurance and a waste disposal certificate, she felt she ought to start the exercise over again.

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1118.02 Councillors offered names of local companies that could be considered and Cllr J B suggested “Works for You” organisation could be considered. Project on going.

1119.00 Reaffirm the Lowca Parish Council Finance Code.

1119.01 prior to the meeting clerk had circulated via email an up-to-date version of the Lowca Finance Code. He explained that there were no changes to the code, this was a housekeeping exercise which confirmed that the council did assess the code on an annual basis. All councillors resolved the adoption of the Finance Code.

1120.00 Reaffirm the Lowca Parish Council Standing Orders.

1120.01 again prior to the meeting the clerk had circulated a copy of the latest Standing Orders and their addendum which was required last year to accommodate “virtual” meetings.

1120.02 Clerk explained that the basis for the standing orders were as last year’s version, however as mentioned in the email circulated, he reiterated that under government legislation as of 7th May 2021 “virtual meetings or hybrid meetings” were not permitted. However, as it had created much work to make it possible in April 2020, he had left the addendum in place, but in note 17 acknowledged currently not permitted, but if legislation was changed to allow such events, the procedure was in place.

1120.03 Councillors resolved unanimously to adopted the June 2021 Standing Orders and virtual meeting addendum.

1121.00 Lowca Lowdown material for July, Summer edition.

1121.01 The repair to the “Interactive Board” would be mentioned, but not to name the Cllr responsible. The Village Hall refurbishment both in the community side and also the new social club side should be promoted. However, councillors were of the opinion that the rugby club should be promoted for its new refurbishment, Cllr H T to supply details to the clerk with images and that Lowdown publication was to be after the rugby club date.

1121.02 Could the Lowdown also advise that the rugby club does have a public access defibrillator, Cllr R B to provide image. Chair to approach the school for material and it was also decided that there should be mention about the abundance of wildlife on Lowca back roads and drivers should be aware of that fact and drive at a speed to accommodate their possible surprise appearance in the road.

1122.00 Progress reports, clerk

1122.01 the minute 1106.01 refers, the Allerdale section of High Lowca road still awaiting its drains being cleaned, but not in Lowca parish and Copeland have done the Lowca parish gulley’s.

1122.02 the cone is still as per minute 1106.02 in situ as drain repair not yet completed.

1122.03 a Lowca Cllr had taken it upon himself to repair the coastal path “interactive board” in the parish. Copeland had acknowledged the work and thanked the Cllr, Copeland to repair the Parton damaged board.

1122.04 following the last meeting minute 1106.07 refers, Cllr K T and Chair had provided photographic images of bridleway and the padlock. Clerk had contacted Cumbria Countryside Access team and had confirmation the bridleway should not be padlocked. They were to send an officer to visit the area and resolve the issue. The small metal bridge is PROW, not part of the bridleway, both should have unfettered access.

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1122.05 after minute 1106.08 clerk had contacted Copeland BC and Open Spaces Manager to look at the request for the wall and verge area below the Stamford Hill junction by the speed humps to be part of a wild flowering project.

1122.06 since the last meeting and minute 1108.03 clerk had been in contact with UU about the “pong” or as UU call it odour, omitting from the water treatment works. He read the email received on Monday 14th June which detailed the issues and that the work’s manager confirmed the remedial work on both the tanks had been successfully completed Friday 11th June. Clerk was sure that he would soon know if there was a further issue.

1122.07 following the last meeting the clerk had checked on the reported missing PARTON finger post just past the speed humps, but it was clearly visible and he had photographed and circulated it. That photograph had prompted Cllr R B to enquire about the faded East Rd give ways road markings, any response? Clerk established that Highways issued job No W2081020340 in November 2020 and the note on current live file is “allocated for future budget spending.”

1123.00 Lowca parish Councillors reports.

1123.01 Cllr A O advised that the Watery Lonning path from the top of Stamford Hill by the greenhouse works entrance to Meadow View, was over grown, difficult to walk down with a pushchair, and who should be cutting it back? Clerk to photograph after meeting, check if PROW and then contact the relevant agency.

1123.02 Cllr R B advised Wednesday’s church services were going well and Sunday services should resume July inline with government guidelines.

1123.03 Cllr R B was concerned about the bushes growing across the pathway in Millennium Garden and the growth of the central bush. Clerk advised Copeland are council’s grounds maintenance contractor and he would contact them to get a quote and authorise the work.

1123.04 There is fresh broken glass on BMX track and Chair advised that she would take a brush and bucket to clean it up.

1123.05 Cllr R B reminded the council that next year is the Queen’s Platinum Jubilee Celebration and perhaps the wild flower project could be part of the village’s celebration of the event. It is also St Bridget’s 200th anniversary, 1822-2022 and they will be celebrating both events. Cllr J B advised that there is a scheme being run by The Woodlands Trust offering parish councils a tree to plant to celebrate the event and with no charge. She would email details to the clerk.

1123.06 Cllr H T advised that the drain outside Lowca school’s Rainbow Gate was collapsing in the kerb. Clerk would photograph on way home and report. This also highlighted the issue of a blocked drain by lamppost No2 at the other end of the school building and clerk would also photograph and report that issue.

1123.07 Cllr D W had called at Moresby Park and collected a supply of waste recycling box caps.

1123.08 Chair reported that she was having a discussion with Highways about the “Welcome to Lowca” sign and she had also lodged an official complaint about the length of time the matter had taken to be dealt with.

1123.09 Chair also reported that Copeland had asked for a location map for the siting of benches on Lowca Brow, which she could sort, but that she had received an email rejecting the use of a gate to stop or deter fly tipping on Lowca Brow. Clerk requested a copy of the email, because there was an offer of a free gate and its installation and fly tipping cost council tax payers money.

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1123.10 Clerk got Cllr J B’s agreement that if he forwarded the email to her and outlined the offer of the free gate and its installation Cllr J B and also Cllr D B could hopefully get the hierarchy at Copeland to authorise the gate. Currently Copeland were prepared to fund and instal a No Tipping sign.

1124.00 Correspondence.

1124.01 Clerk had received an email from a resident which included a couple of images of wild orchids, with a request for cutting to be delayed of large meadow and the grass verge by Stamford Hill junction. Clerk had acknowledged the email and requested more precise locations of the orchids. Cllr R B had walked through the areas mentioned but with no success with finding the flowers.

1124.02 Clerk had received an email from Sovereign Play Ground Equipment local area rep who is in the area in the near future and clerk thought Cllr K T may like to meet up with the rep, as she is currently looking at the play area refurbishment project, so forwarded the email to her.

1124.03 Copeland Planning area had requested confirmation of planning document recipient at Lowca, clerk had confirmed his current details as correct.

1124.04 All other relevant documents had been forwarded to the Lowca councillors as appropriate.

1125.00 Payments for approval

IntPay 208 M Milner, clerk, £281.70, salary £262.80, expenses £18.90.

IntPay 209 HMRC clerk’s PAYE £46.00p.

All approved

1126.00 Date and time of next meeting Wednesday 21st July, 7.30pm in Lowca Village Hall, subject to Covid restrictions.


Meeting closed 8.32pm

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