Meeting Agenda

Lowca Parish Council parish council meeting

will commence 7.30pm Wednesday 21st October 2020

using Zoom video conferencing.

Dear Parish Councillor,

You are summoned to attend the next meeting of Lowca Parish Council, as detailed above.

1.    Apologies

2.    Declaration of interest

3.    To approve and accept the minutes of the last Lowca parish council meeting held on Wednesday 16th September 2020, as a true record.

4.    Public participation, 15 minutes allowed including clerks update

5.  Police Matters

6.  Matters concerning District and County Councillors

7.  Application for Developments.

8.  Receive and approve audited parish accounts 1st April – 30th Sept’ 2020, documents circulated prior to the meeting.

9.  Arrangements for November 8th Remembrance Day wreath laying at Lowca War Memorial, complying with legislation with regard to Covid 19 restrictions.

10. Lowca Lowdown content for early December publication.

11. Lowca Christmas Tree display, tree, fencing and decorations and period of display. Obtaining a licence to use Copeland land.

12. Changes to Lowca/Whitehaven bus service.

13. Progress report, clerk.

14. Lowca parish councillors reports.

15. Correspondence.

16. Payments for approval.

17. Date and time of next meeting Wednesday 18th November at 7.30pm


Mike Milner

Mike Milner, Clerk and RFO to Lowca Parish Council 14th October 2020


PUBLIC PARTICIPATION. Current government legislation permits parish council meetings to be held by video conferencing until appropriate public gatherings are once again allowed. If a member of the public wishes to attend and participate at this meeting, then please CONTACT THE CLERK BY EMAIL AT LEAST 4 HOURS PRIOR TO THE MEETING TIME FOR DETAILS OF PROCEDURE AND MEETING LINK AND PASSWORD. Thank you for your understanding under current circumstances.



Minutes of the parish council meeting held on Wednesday 21st Oct’ 2020

Using the Zoom virtual platform

Video link Meeting opened: – The chairman declared the meeting open at 7.30pm

Present: Cllrs Miss M Oliver(chair), Mrs R Barwise, Miss K Thinnesen, Mrs A Oliver. D Wrench

Copeland Borough and Cumbria County Councillors: Cllr Dave Banks (CBC) Cllr Martin Barbour (CCC)

Clerk: Mike Milner

Members of the public, none via video link.

977.00 Apologises for Absence. Ms Lola Tumelty-Harris (LPC), H Thinnesen (LPC)

978.00 Declaration of interest. None

979.00 To approve and accept the minutes of the last meeting held on Wednesday 16th September 2020, as a true record.

979.01 minutes approved as true record, clerk to sign as virtual meeting.

980.00 Public Participation.

980.01 no reports from last meeting and no members of the public at this virtual meeting.

981.00 Police Matters.

981.01 Clerk once again advised that the Cumbria Police website at Area Map option came up with Error 404 code.

982.00 County and District Councillors Reports

982.01 Cllr D B (CBC) advised he had no reports relevant to Lowca. Cllr M B (CCC) advised that the message Cumbria CC wanted to get across with the recent rise in Covid 19 cases was that of public health awareness of the situation. Chair thanked both for attending the Zoom meeting and invited them to stay, both accepted the invitation.

983.00 Applications for Development.

983.01 Clerk advised that there were no new applications, but he had acted as per minute 966.02. He had contacted Cumbria Open Spaces and Access department, confirmed that the Sustrans track was on a PRoW (Public Right of Way) through the nursery site and it could not be closed/encumbered and it must be kept clean. Nursery owner had been visited and position explained and understood.

984.00 Receive and approve audited parish accounts for the period 1st April – 30th Sept 2020.

984.01 Clerk had circulated the accounts with a copy of the bank rec’ signed by the auditor prior to the meeting. He pointed out that although the meetings were all virtual, he still had an obligation to display agendas and minutes on the village noticeboard plus collect Lowdown from printers hence the mileage expense figure.

984.02 There were no questions and the councillors unanimously resolved to accept the accounts presented.

Page 214 (1 of 4) signed clerk pp chairman……………………………………………18th Nov’ 2020

985.00 Arrangements for November 8th Remembrance Day Wreath Laying at Lowca War Memorial, complying with legislation with regard to Covid 19 restrictions.

985.01 Clerk explained war memorial is parish council land so he had completed a risk assessment. He had lengthy conversation with Hubert Donnan who organises the ceremony for the village as to the correct procedure and maintaining social distancing.

985.02 There were normally 5 wreaths laid on the day and all 5 individuals had been advised to meet at 10.55am on the Sunday, socially distanced. Hubert would stand inside the memorial fence for the silence and lay the first wreath, then he would depart the memorial area and the next wreath would be laid, etc for the 5. The school would, as normal, send the head and 2 pupils down on 11th as was normal practise, with their wreath.

985.03 The Lowca community page would request residents not to gather in public, but remember the event by perhaps standing on their own doorsteps for the silence.

985.04 Clerk had ordered the wreaths from British Legion, £17 each, one for the community and one for the school. Clerk had used a personal cheque and was reclaiming cost in his monthly expenses.

986.00 Lowca Lowdown content for early December delivery.

986.01 It was agreed that all material to be with the clerk by 20th Nov. Content would be, a record of war memorial Remembrance Day ceremony, picture and comment of recent individual resident’s litter pick. Update on the bus service situation. Request asking the residents to litter pick in their immediate vicinity as no public pick could be organised due to Covid 19 restrictions.

987.00 Lowca Christmas Tree display, tree, fencing and decorations and period of display. Obtaining a licence to use Copeland land.

987.01 The chair and Cllr R B to explore avenues for a donated tree. Local residents cannot donate as the parish council have no such facility to accept charitable donations for this project.

987.02 It was proposed to site the tree weekend of 12th December. There was fencing etc and lights for the tree. Chair would oversee the team and ensure social distancing was maintained, clerk to obtain the licence from Copeland.

988.00 Changes to Lowca to Whitehaven bus service.

988.01 Clerk’s attention had been drawn by Cllr L T-H’s to the proposed route changes to the No 1 service that serves Lowca and Parton. Currently at one stage the bus drives along Seven Acres, Ramsay Drive, Criffel Road the down Brewery Brow to Parton, along Foundry Road into Lowca. Reverse for the return, however Stagecoach have now decided to omit the Criffel Road section on the outward journey from Whitehaven and on the return inbound journey to miss all that section of the route, the bus to go directly up to the A595 past St Bridget’s and then along A595 to Bransty.

988.02 Clerk had been in contact with Parton parish chair and clerk and with their agreement was tackling the situation on behalf of both parishes.

988.03 Stagecoach want to omit the Criffel Road section due to the parking problems in that section, the damage to tyres and suspension due to having to mount raised kerbs and also on occasions the delays to the service due to the bus being unable to pass parked vehicles.

Page 215 (2 of 4) signed clerk pp chairman……………………………………………18th Nov’ 2020

 988.04 Email exchange has Stagecoach confirming they want to retain the original route but require parking changes and free access down Criffel Rd, until that is assured then they propose to implement the new route and timetable from 2nd Nov. After a lengthy discussion clerk provided with suggestions and avenues to pursue.

989.00 Progress reports, clerk

989.01 Clerk as per minute 967.00 circulated the unitary document received from Calc concerning the Buckinghamshire CC change to the unitary system.

989.02 As per minute 972.05 clerk written to former Cllr T M, thanking him for his contribution to the community during his years as a councillor. T M could be co-opted once meetings returned to a physical session and not virtual format.

989.03 as per minute 973.02 there was some clarification required before the work was started, but all resolved and new raised kerb will stop drivers missing the speed humps at the entrance to Lowca from A595 direction.

989.04 clerk had resolved issues of blocked gulley drains on West and East Croft with Highways

989.05 Clerk had been asked by Cllr H T to advise that there was a problem with the floor in the snooker room in the village hall. It had rotted due to water ingress, over the years outside soil level had raised above the damp proof course. Cost of repair £14k and village hall committee are actively seeking funding. Lowca new social club had received a rent reduction as usable area reduced.

990.00 Lowca Councillors Reports

990.01 Cllr D W raised the issue of parked cars stopping the weekly bin collections in Croft Head View, the bin lorry could not pass through the parked cars on Tuesday mornings. Cllr D B advised that if Cllr D W rang Copeland and asked for the bin collection team. They will leaflet the area, but if the bin lorry cannot get through, they will insist that all bins are positioned in area the lorry can reach on collection day. Cllr D W to contact Copeland explain he is a parish councillor; make the complaint and then email the person he has spoken to and cc the clerk in case additional action required.

990.02 Cllr R B raised the issue that Solway road name plate is missing its lettering, clerk will photograph and tackle Copeland for replacement or repair.

990.03 Cllr R B also raise the concern that last year on bonfire night there had been a large unofficial firework display on High Lowca and those attending left all the spent fireworks and boxes. What could be done to stop this happening this year? Clerk pointed out that a gathering of more than 6 people is illegal under Corvid 19 legislation, immediately phone the police and report the gathering.

990.04 Cllr K T is making novelty road signs for Halloween, clerk requested photos when in situ so that they could be included in the Lowdown.

990.05 Chair raised the issue of some trees/hedges having been cut but others especially those on the driveway up to Rugby Club have not. Cllr M B advised there had been problems with the contractor, who had subsequently been replaced. He stated the cutting regime will be back to normal next year.

990.06 Cllrs R B and D W are both doing the Calc effective councillor course on 10th and 17th November, via the Calc virtual training platform.


Page 216 (3 of 4) signed clerk pp chairman……………………………………………18th Nov’ 2020


991.00 Correspondence.

991.01 Great North West Air Ambulance Charity had submitted their annual request for a donation, councillors unanimously resolved a £250 grant for this year up from the normal £100 as the air ambulance have had limited fund-raising opportunities due to Covid 19.

991.02 Clerk had attended a Copeland and Calc virtual meeting and raised, along with others the cost of the Footway Lighting being transferred from Copeland BC to parishes and town councils, adding to precepts and it would mean an additional cost to all Copeland council tax payers.

991.03 Lowca had originally been told it would have to pay for 11, costing £1149.46, but that is now reduced to just 2 lights at a cost of £176.84. The Copeland representative could not at the Copeland/Calc meeting confirm CCC were prepared to shoulder the costs. Clerk will continue to fight the proposals, Allerdale had dropped a similar scheme.

991.04 Clerk had received an email about public participation from Cllr K T and he had advised how the link is supplied by the clerk to individuals who contact him up to 4 hours of the meeting start time by email. Full details on issued agendas.

991.05 A request for a donation from CPR Group to enable providing schools with a billboard about saving lives and promotional key rings on the topic. Cllr R B advised that schools already had heart CPR within their curriculum. Cllrs agreed not to entertain supporting the request.

992.00 Payments for approval

IntPay 182 M Milner, clerk, £504.82p, salary £443.91p, expenses £60.91.

IntPay 183 HMRC clerk’s PAYE £91.40p.

IntPay 184 Great North Air Ambulance £250.00 Annual charity grant.

Clerk explained he had done in excess of 34 hours this past month due to various projects he listed, plus back pay for recent salary increase.

All approved

993.00 Date and time of next meeting Wednesday 18th Nov’ 2020 at 7.30pm


Meeting closed 8.52pm

Page 217 (4 of 4) signed clerk pp chairman……………………………………………18th Nov’ 2020