Meeting July 2020

Lowca Parish Council June parish council meeting

will commence 7.30pm Wednesday 15th July 2020

using Zoom video conferencing.

Dear Parish Councillor,

You are summoned to attend the next meeting of Lowca Parish Council, as detailed above.

  1. Apologies
  2. Declaration of interest
  3. To approve and accept the minutes of the last Lowca parish council meeting held on Wednesday 17th June 2020, as a true record.
  4. Public participation, 15 minutes allowed including clerks update

5.  Police Matters

6.  Matters concerning District and County Councillors

  • Application for Developments. Extension of Park House Wind Farm, Lowca, until March 2030. 4/20/2123/0B1
  • Receive accounts for April/June 2020 1st Quarter
  • Parish Council vacancy
  • Lowca Lowdown, Summer edition, content.
  • Progress report, clerk
  • Lowca parish councillor reports
  • Correspondence
  • Payments for approval
  • Date and time of the next meeting Wednesday 16th September 2020, 7.30pm


Mike Milner

Mike Milner, Clerk and RFO to Lowca Parish Council 9th July 2020


PUBLIC PARTICIPATION. Current government legislation permits parish council meetings to be held by video conferencing until appropriate public gatherings are once again allowed. If a member of the public wishes to attend and participate at this meeting, then please CONTACT THE CLERK BY EMAIL AT LEAST 4 HOURS PRIOR TO THE MEETING TIME FOR DETAILS OF PROCEDURE AND MEETING LINK AND PASSWORD. Thank you for your understanding under current circumstances.



Minutes of the parish council meeting held on Wednesday 15th July 2020

Using the Zoom virtual platform

Video link Meeting opened: – The chairman declared the meeting open at 7.30pm

Present: Cllrs Miss M Oliver(chair), Mrs R Barwise, D Wrench, Ms Lola Tumelty-Harris,     Miss K Thinnesen.

Copeland Borough and Cumbria County Councillors: Cllr Martin Barbour (CCC) Cllr Dave Banks (CBC)

Clerk: Mike Milner

Members of the public, none via video link.

945.00 Apologises for Absence. Cllr H Thinnesen, Mrs A Oliver, Cllr J Bowman (CBC)

946.00 Declaration of interest. None

947.00 To approve and accept the minutes of the last meeting held on Wednesday 17th June 2020, as a true record.

947.01 minutes approved as true record, clerk to sign as virtual meeting.

948.00 Public Participation.

948.01 no reports from last meeting and no members of the public at this meeting.

949.00 Police Matters.

949.01 Clerk once again advised that the Cumbria Police website at Area Map option came up with Error 404 code. He would keep checking to see if area crime map resumed.

950.00 County and District Councillors Reports

950.01 Cllr M B (CCC) pointed out that the only report he knew of was that Highways were looking at the state of the roads to and from Lowca prior to nursery extension, as any damage caused by the construction traffic was to made good by the nursery owner.

950.02 Lowca Cllr K T asked the two councillors about fly tipping on Wardle Lonning, also the Lowca verges had been cut, but not the hedges and the cut verges revealed lots of litter. Chair advised it was normal practise for Copeland to carry out a verge litter pick after the verges were cut. Cllr D B (CBC) pointed out if the fly tipping was on private land it was the land owners responsibility to remove at their expense the tipped material, hence the owner had put a fence up in that area, as it had been a problem in the past. Ownership of Lonning to be investigated. Clerk pointed out that no hedges or trees could be cut until after 31st July, it is law to safeguard nesting birds.

950.03 Cllr K T  also raised the issue of grass/weeds on pavements and in front of property walls. Clerk advised that because of the pandemic and social distancing both Highways and Copeland employees had not been able to carryout such regular maintenance procedures.

Page 208 (1 of 3) signed clerk pp chairman……………………………………………16th Sept’ 2020

951.00 Applications for Development.

951.01 Clerk had circulated particulars of the proposed extension of use until March 2030 of the Park House Wind Farm, Lowca 4/20/2123/0B1. General consensus was that it had been there for 20 years and wind power was considered an important source of the UK’s power that no objections raised to the extension. Clerk to confirm the council’s decision.

951.02 Clerk reported on the recent nursery Planning Panel meeting, the panel had decided by 7 votes to 3, with 2 abstentions to approve the application. Clerk confirmed he and a resident had made representations of objection. In the summing up the planning officer had said there would be no use of a Section 106 to provide Lowca Community with any community gain from the development. No safety gates for the children coming from pathways and no new play area.

952.00 Receive accounts for April/June 2020 1st Quarter.

952.01 Clerk had distributed with the agenda a set of the accounts and bank rec for the period. No questions and accounts approved.

953.00 Parish Council vacancy.

953.01 Clerk had circulated an email pointing out normal practice was to interview all potential new councillors prior to co-option, as this was not possible due to the current legislation about public gatherings and numbers present the vacancy would remain unfilled and that as attendance by Zoom was proving positive, no urgency to reconsider the need to co-opt at present.

954.00 Lowca Lowdown, Summer edition, content.

954.01 Clerk reported that following his request at the week-end for material he had received a plentiful supply from Cllrs R B, K T and L T-H which he thanked them for. The chair clarified the source of the flag pole at the war memorial and clerk would create the Lowdown and circulate a copy prior to forwarding to the printer’s, to allow contributors to confirm their content correctly represented.

955.00 Progress reports, clerk

955.01 Clerk confirmed that the Government’s external auditors PKF Littlejohn had officially confirmed exemption certificate approved and 2019/20 a/cs signed off.

955.02 Clerk was aware of the need by September 23rd that Lowca website must meet new Government Accessibility Regulations, he had spoken to the IT company and it was decided that to future proof the website it would be advisable to move the current website to the Word Press platform. That had been done and the cost of doing the change over was £90 and clerk had received an invoice for that amount.

955.03 The clerk had circulated concerned Cllrs about opening of play areas. Copeland were responsible for reopening, but clerk had checked out actions on signage at both Vulcan Park in Workington and also at Seaton. It would appear Lowca was open, but no signage about hand washing on returning home.

955.04 Calc’s Chris Shaw had emailed about the footway lighting and a questionnaire that Lowca had discussed at previous meetings. After some input from Cllr D B (CBC) about the potential cost implications and clerk’s report of Allerdale’s similar attempts to pass costs to parishes with substantial precept increases and larger council tax bills Lowca council confirmed not to take part at this time in the exercise.

Page 209 (2 of 3) signed clerk pp chairman……………………………………………16th Sept’ 2020

956.00 Lowca Councillors Reports

956.01 Cllr R B raised the issue of water pressure at the higher points in Lowca, lack of it on occasions to even operate a shower. Not a parish council matter but Cllr R B to compile a list of effected properties and residents then she would contact United Utilities directly, if 2 or more folk report the issue UU are duty bound to investigate.

956.02 Cllr L T-H had been asked about problems with cats, but the properties concerned are Home Group properties so residents must contact Home Group directly, not a parish council matter.

956.03 Cllr D W raised issues about smells from the water treatment plant at Parton. Clerk would raise the mater with UU, this was an ongoing problem.

956.04 Chair Cllr M O was very pleased to advise the council that Dee Butterworth who recently resigned from Lowca Parish Council and moved from the area, had finally received her long waited for liver transplant and was making excellent progress towards a normal life again. Clerk to write and wish her well.

957.00 Correspondence.

957.01 Copeland had provided 2 invoices for grounds maintenance contract, April-June and July-September both as per contract price at £178.93 inc VAT.

957.02 Pensions Regulator has contacted clerk about Lowca’s need to renew the certificate even though no Lowca employee(clerk) is involved.

957.03 Numerous Coronavirus emails still being received and further circulated where relevant.

957.04 Notification received that Calc AGM will be on 26th September and due to Coronavirus, this will also be a virtual meeting. Clerk remarked that he could not foresee any change of advice from Calc or Nalc about parish councils being advised to resume physical meetings at present.

957.05 Copeland advised libraries are still closed but their opening is being considered.

958.00 Payments for approval

IntPay 174 M Milner, clerk, £263.33, salary £225.09p, expenses £38.24p.

IntPay 175 HMRC clerk’s PAYE £36.60p.

IntPay 176 Andrew Ward IT Services, £90.00, accessibility upgrade to Word Press.

IntPay 177 Copeland BC, £178.96 grounds maintenance April-June

IntPay 178 Copeland BC, £178.96 grounds maintenance July-September

All approved

959.00 Date and time of next meeting Wednesday 16th Sept’ 2020 at 7.30pm

Meeting closed 8.20pm

Page 210 (3 of 3) signed clerk pp chairman……………………………………………16th Sept’ 2020