Meeting November Agenda 2020

Lowca Parish Council September parish council meeting

will commence 7.30pm Wednesday 18th November 2020

using Zoom video conferencing.

Dear Parish Councillor,

You are summoned to attend the next meeting of Lowca Parish Council, as detailed above.

1.    Apologies

2.    Declaration of interest

3.    To approve and accept the minutes of the last Lowca parish council meeting held on Wednesday 21st October 2020, as a true record.

4.    Public participation, 15 minutes allowed including clerks update

5.  Police Matters

6.  Matters concerning District and County Councillors

     7.  Application for Developments. Lowca Village Hall Management Committee        report

8.    Lowca Christmas Tree display

9.    Budget update 20/21 financial year and proposed 21/22

10. Changes to Lowca/Whitehaven bus service, update.

11. Lowca Lowdown content for early December publication.

12. Progress report, clerk.

13. Lowca parish councillors’ reports.

14. Correspondence.

15. Payments for approval.

16. Date and time of next meeting Wednesday 16th December at 7.30pm


Mike Milner

Mike Milner, Clerk and RFO to Lowca Parish Council 11th November 2020


PUBLIC PARTICIPATION. Current government legislation permits parish council meetings to be held by video conferencing until appropriate public gatherings are once again allowed. If a member of the public wishes to attend and participate at this meeting, then please CONTACT THE CLERK BY EMAIL AT LEAST 4 HOURS PRIOR TO THE MEETING TIME FOR DETAILS OF PROCEDURE AND MEETING LINK AND PASSWORD. Thank you for your understanding under current circumstances.



Minutes of the parish council meeting held on Wednesday 18th Nov’ 2020

Using the Zoom virtual platform

Video link Meeting opened: – The acting chairman declared the meeting open at 7.31pm

Parish chair experienced broadband problems prior to the meeting commencing, so Cllr H T took the chair.

Present: Cllrs H Thinnesen (acting-chair), Mrs R Barwise, D Wrench

Copeland Borough and Cumbria County Councillors: Cllr Dave Banks (CBC)

Clerk: Mike Milner

Members of the public, none via video link.

994.00 Apologises for Absence. Miss M Oliver (chair LPC), Miss K Thinnesen (LPC),         Cllr Martin Barbour (CCC)

995.00 Declaration of interest. None

996.00 To approve and accept the minutes of the last meeting held on Wednesday 21st October 2020, as a true record.

996.01 minutes approved as true record, clerk to sign as virtual meeting.

997.00 Public Participation.

997.01 no reports from last meeting and again no members of the public at this virtual meeting.

998.00 Police Matters.

998.01 Clerk once again advised that the Cumbria Police website at Area Map option came up with Error 404 code. However, the website home page had changed so perhaps Crime map will be restored.

999.00 County and District Councillors Reports

999.01 Cllr D B was present advised that that there were problems with recycling bins being blown over in Copeland and he provided clerk with details of how to obtain the tie-on caps, which would stop the bin contents being blown all over the area. Clerk to promote this information in next issue of the Lowdown.

999.02 discussion about litter picks and equipment for helping pick litter, plus arranging for collection of bin bags of rubbish. Agreed that during Covid it was not appropriate to organise a village or school litter pick, but nothing to stop locals doing individual litter picks in immediate vicinity of their homes.

999.03 Cllr D B that with regard the unitary council moves, it looked as if Copeland, Allerdale and Carlisle were proposing themselves as a joint unitary council. If this was the outcome then the southern 4 southern Cumbrian boroughs would create another unitary council and it would be like it was back in the 1970’s.

Cllr H T thanked Cllr D B for his input and invited him to stay, which he accepted.

Page 218 (1 of 4) signed clerk pp chairman……………………………………………16th Dec’ 2020

1000.00 Applications for Development.

1000.01 Clerk advised that there were no new applications.

1001.00 Lowca Village Hall Management Committee report.

1001.01 Cllr H T advised the parish council, as the custodian trustees of the village hall building, that over the past nearly 100 years since it had been built that a build up of earth from rainfall drainage meant it now required excavation of the built up earth, repair to the brickwork at course brick level and tanking of the wall, plus installation of French drains. This work was necessary as water ingress over the years has caused the floor in the snooker room to collapse rendering the room unusable, which is approx 50% of the area rented by the new social club under the terms of its Occupational Licence.

1001.02 the village hall management committee had agreed to a 50% reduction in the rent whilst the room was out of commission. Quotes had been obtained for the work and applications for funding made to Robin Rigg and Copeland Community Fund, but the outcome of those requests were not yet known. Parish council to be kept involved of the situation.

1002.00 Lowca Christmas Tree Display.

1002.01 Clerk advised that the chair had obtained a donation of a Christmas Tree, that he had applied for the licence to situate it on the land owned by Copeland Borough Council at the entrance to East Road behind the bus stop as per last year.

1002.02 Cllr H T advised that the tree would as per last year protected from public access by secured fencing barriers, that the lights would be again battery operated so no risk of electrocuting humans or animals.

1003.03 Clerk confirmed risk assessment paperwork raised, he would print the warning signs and laminate them for securing to the fence and a copy of the parish council public liability certificate had been sent to Copeland Borough Council.

1003.00 Budget update 20/21 financial year and proposed 21/22

1003.01 Clerk had circulated a relevant spreadsheet and notes. As he explained due to Covid the final cost of expenditure for the parish council was likely to be approx £1400 below the forecast figure and £1000 below the precept figure. All the planned war memorial celebrations and the commemorative booklet were cancelled.

1003.02 Cllrs agreed that they would agree the precept figure at the next meeting, but it would probably not be increased.

1004.00 Changes to Lowca/Whitehaven bus service, update.

1004.01 Clerk advised of his exchange of emails with Stagecoach, about the changes to route No1 and its change of not travelling Criffel Road on the Whitehaven to Lowca direction and then the change of Parton being by-passed completely on the Lowca/Whitehaven direction, the bus to travel from Lowca up past St Bridget’s on to the A595 and then to Whitehaven. Clerk had included Parton clerk and chair into all email exchanges.

1004.02 Parton had discussed the changes at their parish council meeting the previous week and wanted to engage with discussions with Highways, Stagecoach and Home Group who own the properties and land in Criffel Rd, that area’s parking is proving the access problem.

Page 219 (2 of 4) signed clerk pp chairman……………………………………………16th Dec’ 2020

1004.03 Stagecoach will reinstate the route if the constant need for their vehicles to continually mount raised kerbs can be eliminated, which is damaging tyres and suspension units. Clerk has asked Stagecoach if they could use the smaller Merc’ Sprinter chassis-based buses could be used but Stagecoach say not.

1004.04 During a discussion Cllr D B (CBC) advised that there had been a similar problem at Milehouse and after an explanation of which Milehouse areas were involved, clerk to investigate and collect photographic record of the changes made, which had apparently been financed by Home Group.

1005.00 Lowca Lowdown content for early December publication.

1005.01 Clerk went through a list of Lowdown proposed items that he had and thanked Cllr R B for her picture and article for Lowca school girl who had climbed Skiddaw. All outstanding material for the coming Sunday.

1006.00 Progress reports, clerk

1006.01 The PowerPoint presentation from Copeland concerning the new proposed Copeland Plan had been circulated by the clerk. Cllrs had picked up on the possible 22 new homes down by Solway Road. No other comments.

1006.02 Clerk raised the issue of bin lorry access at minute 990.01. Cllr D W reported that he had been in touch with Copeland BC about the problems, but since mentioning it residents in the area concerned had parked in a manner which allowed the lorry access.

1006.03 Cllr R B had advised the clerk that she would repaint the missing letters on the school sign outside her property.

1006.04 Although due to Covid there were no large Remembrance Day celebrations, clerk had bought the usual 2 wreaths which had been laid at Lowca War Memorial on Sunday 8th November. A much smaller attendance than normal and all socially distanced. 5 wreaths in total laid.

1007.00 Lowca parish Councillors reports.

1007.01 Cllr R B advised that St Bridget’s was closed for all services but funeral services complying with Covid restrictions were allowed, also open for private prayer.

1007.02 Cllr R B organising a Nativity Trail with the school and it involved 10 houses in Lowca displaying poster as part of a treasure trail.

1007.03 General discussion about litter picking, not able to be organised at present, 999.02, refers but clerk would obtain equipment and make note in Lowca Lowdown.

1007.04 Cllr R B had provided clerk with photos of the faded road markings in the village and clerk to submit to Highways by HIMS system. Cllr D B asked clerk to let Cllr M B (CCC) of his actions.

1007.04 Cllr R B was full of praise for Highways verge, tree and hedge cutting since the last meeting, however it had highlighted how the footpath from St Bridget’s down to Lowca itself had been overgrown with weeds, reducing the useable width of the footpath, could clerk get Highways or Copeland to resolve the problem? Clerk asked for a couple of pictures to reinforce his request. Cllr R B to provide.

1007.05 At the north entrance to the village by the school 2 tyres acting as planters had been provided and would be tended by locals, make the village entrance appealing to both locals and visitors.

Page 220 (3 of 4) signed clerk pp chairman……………………………………………16th Dec’ 2020

1007.06 Cllrs R B and D W had both attended, via Windows Team platform, the CALC organised Effective Councillors Training Course, both admitted it had been very informative and Cllr R B noted just how important the clerk’s role to the mechanics of the parish council. Clerk acknowledged there was more to it than just writing up minutes.

1008.00 Correspondence.

1008.01 Copeland BC had submitted their invoice for grounds maintenance for October to December 2020 quarter £178.93

1008.02 Internal auditor Simone Morgan had submitted her invoice for the 2019/20 end of year audit and the recent 2020/21 half yearly audit. Fees were £30 per audit £60 total.

1008.03 Calc had submitted an invoice for the recent training sessions attended by Cllrs R B and D W, £80 in total.

1008.04 clerk had circulated all other emails of importance to the councillors as appropriate.

1009.00 Payments for approval

IntPay 185 M Milner, clerk, £276.90, salary £250.32p, expenses £26.58.

IntPay 186 HMRC clerk’s PAYE £42.80p.

IntPay 187 Copeland Borough Council £178.93, 3 months grounds contract.

IntPay 188 Calc £80.00, councillors training sessions.

IntPay 189 Simone Morgan £60.00 audit fees.

All approved

1010.00 Date and time of next meeting Wednesday 16th Dec’ 2020 at 7.30pm

Meeting closed at 8.32pm

Page 221 (4 of 4) signed clerk pp chairman……………………………………………16th Dec’ 2020