Meeting November Agenda

The next meeting of Lowca Parish Council  

will commence 7.30pm Wednesday 17th November 2021 at 7.30pm

in Lowca Village Hall.

Dear Parish Councillor,

You are summoned to attend the next meeting of Lowca Parish Council, as detailed above.

1.    Apologies

2.    Declarations of Interest

3.    To approve and accept the minutes of the last Lowca parish council meeting held on Wednesday 20th October 2021, as a true record.

4.    Public participation, 15 minutes allowed including clerks update

5.    Police Matters

6.    Matters concerning District and County Councillors

7.    Application for Development.

8.    Budget update 21/22 financial year and proposed 22/23

9.    December Lowca Lowdown.

10. Replacement Play Area equipment funding application update, Cllr K T.

11. Village Hall Management Committee, parish council representation at meeting to be held 6.30pm Friday 19th November in Lowca village hall.

12. Lowca Christmas arrangements with tree and lights.

13. Progress report, clerk

14. Lowca parish councillor reports.

15. Correspondence.

16. Payments for approval.

17. Date and time of the next meeting Wednesday 15th December 2021, 7.30pm at Lowca Village Hall.


Mike Milner

Mike Milner, Clerk and RFO to Lowca Parish Council 11th November 2021




Minutes of the parish council meeting held on Wednesday 17th Nov’ 2021 at Lowca Village Hall.

The chair declared the meeting open at 7.30pm.

Present: Cllrs Miss M Oliver(chair), H Thinnesen, D Wrench, S McNee, S Southwell.          Mrs A Oliver

Copeland Borough and Cumbria County Councillors: None present

Clerk: Mike Milner

Members of the public, none

1180.00 Apologises for Absence. Cllrs Mrs R Barwise, K Thinnesen.

1181.00 Declaration of interest. None

1182.00 To approve and accept the minutes of the last meeting held on Wednesday 20th October 2021, as a true record.

1182.01 Clerk reminded Cllrs that only Cllrs S M and S S could approve as they were the only ones present at the meeting.

1182.01 minutes approved as true record, and duly signed by chair.

1183.00 Public Participation.

1183.01 no reports from last meeting and again no members of the public present.

1184.00 Police Matters.

1184.01 Clerk had circulated the e-newsletters issued by Cumbria Police, with the exception of the one concerning flooding issues, no other reports.

1185.00 Matters concerning District and County Councillors. None in attendance.

1186.00 Applications for Development. None for consideration.

1187.00 Budget update 21/22 financial year and proposed 22/23.

1187.01 Clerk had circulated the docs prior by email, but handed out paper copies for Cllrs. He explained no decision needed this evening. This was to update the position and it looked as if the current spending would by approx £1500 lower than anticipated. Due to lack of activity caused by Covid restrictions.

1187.02 There is one outstanding Copeland invoice, in dispute over the charges for path clearance for the path between St Bridget’s to the A595. A bill that Lowca have agreed to split 50/50 with Parton.

1187.03 Cllr A O sought clarification on the location of the path and why not Parton’s full responsibility. Clerk advised it had been agreed that although records did not confirm Lowca had authorised the pathway from the landowner, at an earlier meeting Cllr had agreed to share the cost as Lowca folk use the facility.

Page 259 (1 of 4) signed chairman…………………………………………………….15th December 2021

1187.04 Clerk advised that Cllr R B had contacted him about getting the shrubs in the Millennium Garden trimmed and he would seek a quotation. Chair M O will be looking for further quotations for the refurbishment of the Millennium Garden fencing and brickwork, but currently contractors are not apparently interested in such work and are pricing accordingly.

1188.00 December Lowca Lowdown.

1188.01 There was a discussion about content and then during other agenda items and Cllr reports additional topics were added to the list therefore this minute note covers all material discussed.

1188.02 Clerk would include Remembrance Day pics. Chair M O asked that the flagpole and flag was acknowledged as a donation from David Gorman. Pelican Garage have donated a Christmas tree to Lowca, clerk to get the new Social Club Christmas arrangements. Three road safety issues, one was giving horses the appropriate space and consideration when overtaking them, secondly a central pedestrian island at top of West/East Croft Road for children crossing to rugby club and Lowca Brow, final comment about during busy traffic periods, turn left to Highgate traffic island. There would be a contribution from the church. Clerk had asked the school for material to keep the village informed on pupils and school’s progress.

1188.03 Lowdown to contain pictures of the refurbished village hall large room, promote use of the room. Article on rainbow water on pathway due to iron bacteria.

1189.00 Replacement Play Area equipment funding application update, Cllr K T.

1189.01 Unfortunately Cllr K T unable to attend this meeting, clerk read an email received from K T, currently the playground equipment company has responded to a grass matting issue raised by Copeland, that response had been submitted to Copeland Open Spaces manager and a reply awaited. On going project.

1190.00 Village Hall Management Committee, parish council representation at meeting to be held 6.30pm Friday 19th November in Lowca village hall.

1190.01 Clerk reminded Cllrs that under the terms of the charity commission constitution for the building the parish council were entitled to 4 representatives on the Lowca Village Hall Management Committee, that committee was responsible for the maintenance and running of the village hall and issuing and renewing the annual Occupational Licence under which the new Lowca Social Club operates.

1190.02 It was agreed that the 4 representatives would be Cllrs M O, H T, D W and S S, and that Cllr Stephen Southwell would take on the position of treasurer once elected to the committee and duly elected by that committee to the office.

1190.03 Cllr H T advised the Cllrs that the committee was financially sound and everything in connection with the Social Club was up to date and no outstanding financial issues. He and clerk agreed that the social club should officially take control of the hall booking arrangements and that an annual fee of £150 would be an appropriate payment. That was in keeping with earlier arrangements. Cllr H T advised that the large hall was in use every evening, the building had never been so busy in years. A community asset.


Page 260 (2 of 4) signed chairman…………………………………………………….15th December 2021



1191.00 Lowca Christmas arrangements with tree and lights.

1191.01 Chair M O confirmed Pelican Garage Spar outlet was again donating a Christmas tree to the village. Clerk confirmed he had submitted the application for the licence to Copeland.

1191.02 Cllr H T had the fencing from last year so that was fine. The “Do not climb” signage needs replacing, clerk to organise. Chair M O to ask on Lowca community page for battery operated lights. Clerk to locate a banner saying Merry Christmas and Happy New Year.

1192.00 Progress reports, clerk

1192.01 Clerk confirmed that he had met Copelands’s head of planning Nick Hayhurst on the Sustrans track 72 at the area where the tack provides access between the Blomfield Nursery. Cllr S S advised that there was clear evidence of grass and undergrowth having been cut back to facilitate the visual display for workers entering and leaving the sites, there were also new concreted posts, obviously for signage which he would provide images of to the clerk when all erected.

1192.02 Clerk continuing with HSBC Safeguard issues. He had received a further letter dated late October, but the promised link had not been received in the clerk’s banking online front page.

1192.03 Clerk had visited Hubert Donnan and provided a personal cheque to cover the two parish wreaths, £34 in total and to be reclaimed in clerk’s expenses. Wreaths duly received and on the war memorial.

1192.04 Further to minute 1176.02 clerk had written to Cumbria Wildlife Trust about funding for the Lowca wilding project, but funding closed. They would look at alternative schemes. The Wildlife Trust Manager had remarked that the wall covered in ivy was probably best left as it was. Two reasons given to support the advice, firstly trying to eradicate the ivy was an impossible task, ivy would keep reappearing, but secondly the ivy actually provided an amazing habitat for insects, bugs and small rodents not to mention birds, which would all benefit from local ground level wilding.

1192.05 with reference to minute 1176.03 clerk still awaiting S106 concerning Blomfields last planning application, he would chase once he had images as per minute 1192.01.

1192.06 Training had been booked for 29th and 6th Dec, but no confirmation from Calc, so clerk to chase.

1192.07 Clerk had again emailed Lowca school requesting possible Lowdown content.

1193.00 Lowca parish Councillors reports.

1193.01 Cllr D W asked if would be possible for a road traffic sign at the top of the Lowca turning on to the A595, advising in busy times drivers too turn left, go to the traffic island and return in direction of Whitehaven. Clerk and Cllr H T advised him that in the past all sorts of options had been discussed and promised, but never come too fruition. To be mentioned in next Lowdown.

1193.02 Cllr A O advised she had found a copy of the letter confirming the PROW that the chair had fought for 20 years ago.

1193.03 Cllr H T had been approached about a pedestrian island in the middle of the road to facilitate youngsters crossing the main road from the play area to access the rugby field or Lowca Brow. To be mentioned in Lowdown, but statistics would show the majority of traffic within the speed limit and thankfully no child injured at that spot.

Page 261 (3 of 4) signed chairman…………………………………………………….15th December 2021

1193.04 Cllr S M to take images of potholes in road by St Bridget’s.

1193.05 Chair M O read out correspondence she had received about horses on the Lowca roads, drivers not treating them with respect, the police response confirming no Slow Horses signage. Clerk to highlight in the next Lowdown.

1193.06 Clerk again confirmed that the old BMX track is Copeland property not parish council’s.

1193.07 Chair advised that she had obtained the 7 large poppies from British Legion, they cost £3 each and the clerk to contact the relevant BL individual and arrange the payment.

1194.00 Correspondence.

1194.01 New letter from HSBC about restarting Safeguard procedure.

1194.02 Letter from Great North Ambulance requesting a donation towards their charity’s helicopter running coast. Clerk advised that last year the parish council had donated £250. Cllrs agreed that a similar amount should be made this year.

1194.03 A resident had raised the issue of 3 street lights on Watery Lonning not working, lights, 115,116 and 117. Clerk had contacted Highways who advised not their responsibility, so clerk emailed Copeland and after an email exchange and inspection of the Lonning hopefully the lights will be back on shortly.

1194.04 Emailed received from Calc advising that its Chief Officer Sam Bagshaw was standing down at the end of January.

1194.05 all appropriate emails had been circulated where appropriate, but those such as offering advice to Exporters in Copeland were not distributed.

1195.00 Payments for approval

IntPay 220 M Milner, clerk, £275.56, salary £205.56, expenses £70.00.

IntPay 221 HMRC clerk’s PAYE £31.80p.

IntPay 222 Great North Air Ambulance £250.00 annual donation

All approved

1196.00 Date and time of next meeting Wednesday 15th December 2021, 7.30pm in Lowca Village Hall.

Meeting closed 8.45pm


Page 262 (4 of 4) signed chairman…………………………………………………….15th December 2021