Meeting September 2020

Lowca Parish Council September parish council meeting

will commence 7.30pm Wednesday 16th Sept’ 2020

using Zoom video conferencing.

Dear Parish Councillor,

You are summoned to attend the next meeting of Lowca Parish Council, as detailed above.

  1. Apologies
  2. Declaration of interest
  3. To approve and accept the minutes of the last Lowca parish council meeting held on Wednesday 15th July 2020, as a true record.
  4. Public participation, 15 minutes allowed including clerks update

5.  Police Matters

6.  Matters concerning District and County Councillors

7.  Application for Developments.

8.  Local Government Reorganisation in Cumbria. Various documents already    circulated to councillors.

9.  Clerk’s salary appraisal.

10. Lowdown printed, distributed and feedback.

11. Reaffirm Parish Finance Code. Docs circulated via email.

12. Reaffirm Parish Standing Orders. Docs circulated via email.

13. Progress report, clerk.

14. Oughterside councillors reports.

15. Payments for approval.

     16. Date and time of the next meeting 21st October 2020 at 7.30pm.


Mike Milner

Mike Milner, Clerk and RFO to Lowca Parish Council 9th Sept’ 2020


PUBLIC PARTICIPATION. Current government legislation permits parish council meetings to be held by video conferencing until appropriate public gatherings are once again allowed. If a member of the public wishes to attend and participate at this meeting, then please CONTACT THE CLERK BY EMAIL AT LEAST 4 HOURS PRIOR TO THE MEETING TIME FOR DETAILS OF PROCEDURE AND MEETING LINK AND PASSWORD. Thank you for your understanding under current circumstances.



Minutes of the parish council meeting held on Wednesday 16th Sept’ 2020

Using the Zoom virtual platform

Video link Meeting opened: – The chairman declared the meeting open at 7.30pm

Present: Cllrs Miss M Oliver(chair), Mrs R Barwise, Ms Lola Tumelty-Harris,                      Miss K Thinnesen, H Thinnesen, Mrs A Oliver.

Copeland Borough and Cumbria County Councillors: Cllr Dave Banks (CBC)

Clerk: Mike Milner

Members of the public, none via video link.

960.00 Apologises for Absence. Cllr D Wrench, Cllr Mrs J Bowman (CBC),                   Cllr Martin Barbour (CCC)

961.00 Declaration of interest. None

962.00 To approve and accept the minutes of the last meeting held on Wednesday 15th July 2020, as a true record.

962.01 minutes approved as true record, clerk to sign as virtual meeting.

963.00 Public Participation.

963.01 no reports from last meeting and no members of the public at this meeting.

964.00 Police Matters.

964.01 Clerk once again advised that the Cumbria Police website at Area Map option came up with Error 404 code, which other parishes were asking if it was ever going to be reinstated as Police now using newsletter and social media. Clerk to investigate.

965.00 County and District Councillors Reports

965.01 Cllr D B advised that apart from a new local draft Copeland plan which was available for people to inspect nothing to report.

966.00 Applications for Development.

966.01 Clerk advised no new applications, but since last meeting he had circulated 4/20/2263 concerning 7 Vale View, no councillors raised any comments so he advised CBC Planning Office accordingly and approval granted 7th September. Clerk confirmed comments made earlier by Cllr D B, still no decision on the Wind Farm, 2020/2123, its extension of use.

966.02 Clerk had received that afternoon a complaint from 2 members of the public about their use of the Sustrans route 72 in the area of the new glass house extension. Clerk had promptly brought the issue to Planners attention who had acknowledged the complaint.

966.03 Councillors all agreed that clerk with urgency should contact Cumbria County Council Open Space and Access department. The pathway is a registered public right of way. Clerk would do so after the meeting finished.

Page 211 (1 of 3) signed clerk pp chairman……………………………………………21st Oct’ 2020

967.00 Local Government Reorganisation in Cumbria. Various documents already circulated to councillors.

967.01 Since the clerk had circulated the documents Cumbria CC had issued a document indicating they were in favour of a unitary council for the county, disbanding the 6 current borough councils and delegating more authority down to parish and town councils. Clerk to attend a Calc meeting on Saturday 26th where the guest speaker is from a recently created unitary council. Clerk interested to hear what happened there with parish councils and amalgamation. Councillors agreed to put this topic on back burner at present.

968.00 Clerk’s salary appraisal.

968.01 Clerk advised that his last salary increase was Dec 2018 at SCP23 grade and was £11.05/hr. He was requesting a grade increase to SCP24, there had been a recent Nalc realignment of grades due to the minimum wage and SCP24 has been become SCP15 and the rate from April 2020 at that grade was now £12.24.

968.02 Chair advised she thought clerk did more than expected of him and proposed the increase, councillors resolved to approve the new salary rate.

969.00 Lowdown, printed, distributed and feedback.

969.01 Cllrs acknowledged that the latest Lowdown had been well received. Cllr R B had distributed around the back lanes and was surprised just how many properties there were in that area. Cllr M O thought it was important that Cllrs were seen distributing the Lowdown.

969.02 Cllr K T advised that there had been excellent feedback about the charity efforts by the local rugby club and could similar local groups and activities be promoted. Clerk advised that the Lowdown was Cllrs to write, Lowca groups and events should be the backbone of the newsletter.

970.00 Reaffirm Parish Finance Code. Docs circulated by email.

970.01 Clerk had circulated the relevant code prior to the meeting it was identical to last year’s Finance Code, the task was to demonstrate that it had been considered fit for current purpose and Cllrs resolved unanimously to confirm the September 2020 version.

971.00 Reaffirm Parish Standing Orders. Docs circulated by email.

971.01 Clerk stated that as with the Finance Code the Standing Orders should also be considered fit for purpose. The only change since 2019 had been that approved at the May 2020 meeting, following Government legislation permitting virtual meetings, which approved adoption of virtual meetings. Cllrs resolved unanimously to confirm the September 2020 version.

972.00 Progress reports, clerk

972.01 As per minute 956.04 clerk had written to former Cllr Dee Butterworth passing on best wishes following her successful transplant op. She had responded, thanked Cllrs for their best wishes and advised that she felt like a new woman.

972.02 Minute 956.03 clerk had contacted UU about Parton Water Treatment Plant and received a reply about the maintenance work now completed and it contained an apology for the smell that had been discharged in the process.

Page 212 (2 of 3) signed clerk pp chairman……………………………………………21st Oct’ 2020

972.03 Clerk reported that as soon as the change of meeting style had been approved Calc and government had reminded all councils that under Section 85 (1) of the Local Government Act 1972 a councillor must attend at least one meeting in a 6-month period. This was why virtual meetings had been legalised and clerks and councils told to follow that route, enabling continuation of council business.

972.04 Lowca had adopted the Zoom Platform in May 2020, once legislation allowed and had only missed March and April 2020 meetings. Even Cllr A O, once a family bubble was established, had now joined council meetings by Zoom. Unfortunately, Cllr T M, despite regular agendas and email requests, plus a letter and personal phone call from the clerk, had now missed 6 consecutive meetings and by the terms of the legislation he was now considered disqualified from office.

972.05 Cllrs expressed their regrets about the clerk’s actions, but clerk had no alternative but to implement the acts requirements. He had advised Cllr T M that once physical meetings were resumed, he could be co-opted if there was a vacancy. Clerk to write to Cllr T M advising of the situation.

973.00 Lowca Councillors Reports

973.01 Cllr R B advised that it had been intended to hold a first church service this coming week-end on Sunday at 3pm. However, with the recent increase in Covid 19 she didn’t think this would now proceed. Cllr J B also confirmed that the missing manhole cover at the top of Lowca by the proposed holiday park had been properly reinstated.

973.02 Cllr L T-H reported that there was a road closure sign stating the bottom of the village between Foundry Rd and Stamford Hill was to be closed to traffic for 4 working days commencing 24th September. Clerk advised he would contact the lady in charge of the issue of road closure notices and ask for details. Concerns about bus service and school bus and all traffic would have to divert via Lowca top road.

973.03 Cllr M O raised concerns about trees not been cut, clerk advised the issue had been taken up already with Copeland. She also asked about funding for a Christmas tree this year, agenda item for October.

973.04 Cllr J B asked about a planter box at the top of Lowca at its entrance. Cllr M O said that would be fine, old tyres painted make a suitable planter.

974.00 Correspondence.

974.01 Clerk had received an invoice from Printpoint for the July Lowdown £128.00

974.02 Clerk had renewed the parish’s Pension Regulation paperwork, certificate received.

974.03 Clerk had received the cheque from Parton £103.13, 50% of footbridge insurance.

974.04 All relevant emails and electronic docs from Calc/Copeland circulated.

975.00 Payments for approval

IntPay 179 M Milner, clerk, £326.44, salary £271.12p 2 months, expenses £55.32.

IntPay 180 HMRC clerk’s PAYE £48.00p.

IntPay 181 Printpoint £128.00 July edition of Lowca Lowdown.

All approved

976.00 Date and time of next meeting Wednesday 21st Oct’ 2020 at 7.30pm

Meeting closed 8.37pm

Page 213 (3 of 3) signed clerk pp chairman……………………………………………21st Oct’ 2020

Text content to come.