Meeting September Agenda

The next meeting of Lowca Parish Council  

will commence 7.30pm Wednesday 15th September 2021 at 7.30pm

in Lowca Village Hall.

Dear Parish Councillor,

You are summoned to attend the next meeting of Lowca Parish Council, as detailed above.

1.    Apologies

2.    Declarations of Interest

3.    To approve and accept the minutes of the last Lowca parish council meeting held on Wednesday 21st July 2021, as a true record.

4.    Public participation, 15 minutes allowed including clerks update

5.    Police Matters

6.    Matters concerning District and County Councillors

7.    Application for Development

8.    HSBC bank account status, new monthly charges and Safeguard review.

9.    Replacement Play Area equipment quotes and options, Cllr K T.

10. Lowdown Summer edition feedback.

11. Village Hall Management Committee, parish council representation.

12. Children’s goal post for large play area.

13. Progress report, clerk

14. Lowca parish councillor reports.

15. Correspondence.

16. Payments for approval.

17. Date and time of the next meeting Wednesday 19th October 2021, 7.30pm at Lowca Village Hall.


Mike Milner

Mike Milner, Clerk and RFO to Lowca Parish Council 9th September 2021




Minutes of the parish council meeting held on Wednesday 15th Sept’ 2021 at Lowca Village Hall.

The chair declared the meeting open at 7.31pm.

Present: Cllrs Miss M Oliver(chair), Mrs R Barwise, D Wrench, S McNee.                             H Thinnesen, K Thinnesen.

Copeland Borough and Cumbria County Councillors: Cllr J Bowman (CBC)

Clerk: Mike Milner

Members of the public, none

1143.00 Apologises for Absence. Cllr S Southwell (LPC) Cllr D Banks (CBC).

1144.00 Declaration of interest. None

1145.00 To approve and accept the minutes of the last meeting held on Wednesday 21st July 2021, as a true record.

1145.01 minutes approved as true record, and duly signed by chair.

1146.00 Public Participation.

1146.01 no reports from last meeting and no members of the public meeting present.

1147.00 Police Matters.

1147.01 Clerk had circulated the e-newsletters issued by Cumbria Police, no other reports.

1148.00 Applications for Development.

1148.01 Syke Whin, Lowca, 4/20/2466/PIP this is an appeal to outline planning permission sought in December 2020, which Lowca Parish Council didn’t object, but confirmed in writing that the council would be guided by the planning officer’s decision. That was to objected to and Lowca Parish Council support that Copeland decision. No further action.

1149.00 Matters concerning District and County Councillors.

1149.01 Cllr J B up dated the council on the Unitary process and advised council that at the next election she would not be standing for re-election.

1150.00 HSBC bank account status, new monthly charges and Safeguard review.

1150.01 clerk initially explained that he was having difficulty explaining to HSBC the status of a parish council and that he was awaiting documents to reset Cllr A O’s security and then the process can hopefully get back on track. If not, HSBC threatening to close the account on 22nd November 2021.

1150.02 For all the hassle with the account status HSBC have notified the clerk that the current account will continue to be considered as a charity account from 1st November. However, what that means is that the account which is currently a free account, no charges at all, will attract a monthly account fee of £5/month.

Page 252 (1 of 4) signed chairman……………………………………………………..19th October 2021

As the parish use online banking there are no charges for making payments or receiving payment provided, that are via online Bacs transfer. Other parish council accounts not granted charity status are being transferred to business account status with a monthly fee of £8, plus additional fees for cheques if not using online facility.

1150.03 clerk will contact Cllr A O when he has the relevant security form and will keep Cllrs informed of situation.

1151.00 Replacement Play Area equipment quotes and options, Cllr K T

1151.01 Cllr K T provided the councillors with a detailed explanation and visual display of the 3 quotes she had obtained for the current East Road play area. The companies she had obtained quotes for were Sovereign, Wickstead and HAGS. After the presentation and a discussion about what equipment should be on the site, Cllrs unanimously supported the HAGS system but felt it needed one piece of equipment changing. The current quote was approx £49k, Cllr K T to obtain a revised quote and then make contact with officers at Copeland about its acceptability on the play area site and also source funding.

1151.02 Cllr J B advised she would have words with the individual responsible for disabled play equipment about funding, as the proposal was user friendly for all levels of physical ability.

1151.03 The chair and councillors thanked Cllr K T for her efforts, as this had been a long talked about project which had never come to fruition, but the progress now was very promising.

1152.00 Lowdown Summer edition feedback.

1153.01 There had not been much feedback on the Lowdown content, other than the rugby club would like details of publication content deadlines so they could provide material.

1153.02 It was decided that there would be no Halloween edition, but the Lowca Community site could be used to provide details of any Halloween plans. The next Lowdown would be the Christmas edition circulated w/c 6th December to support local events and the church Christmas schedule.

1153.03 the clerk to make an effort to create a dialogue with the school for Lowdown content.

1153.00 Village Hall Management Committee, parish council representation. 

1153.01 The clerk pointed out that the village hall now with its tenant, Lowca Community Club, in residence in the bar area, plus in the main hall, the room the meeting was held in, now visibly refurbished to a high a standard, was better placed than for years on both a physical state of repair and also well funded. However, the parish council had a responsibility to provide 4 parish councillors for the Lowca Village Hall Management Committee. After a discussion a decision to confirm who those individuals were would be deferred until the October meeting.

1153.02 The Lowca Community page would be used to encourage residents to come forward to join the committee.

1154.00 Children’s goal post for large play area. 

1154.01 Chair reported she had a further meeting with Open Spaces manager and she would get written approval for the installation of a set of goal posts.

Page 253 (2 of 3) signed chairman……………………………………………………..19th October 2021

1155.00 Progress reports, clerk

1155.01 The bushes on the Millennium Garden pathway have been duly timed back.

1155.02 Clerk reported that as per minute 1138.04 the stone wall at the entrance to the footpath leading up to A595 has now been repaired.

1155.03 Clerk still in discussions with Copeland about that footpath and the invoiced charge of £388.68 on invoice 6648749 for its cutting.

1155.04 Back in May clerk dealt with a change of route on Bridleway 413001, he had now received evidence that the change route was first considered in 1984, a Mr Calvin from the parish was involved. There were 2 bridges and former ford involved in the discussion. The order to realign the bridleway when first made was objected to and referred to the Planning inspectorate. The planning inspectorate final ruled that the route was over the smaller bridge in 2013. After a discussion Cllrs requested the clerk seek some written evidence of the proceedings.

1156.00 Lowca parish Councillors reports.

1156.01 Cllr S M enquired if clerk had received any further information on the “give way” signs on the Sustrans route. Simple answer no, but clerk would again chase Copeland Planning, Health and Safety Departments, plus include Sustrans in the email circulation.

1156.02 chair as mentioned was meeting again with the Open Spaces manager to progress the reclamation of the wall by the speed humps and flower beds in that area. Cllr R B was investigating how other parishes involved/started a community gardening group.

1156.03 chair had been contacted about golf being played on large recreational play area and a golf ball had hit a girl and badly bruised her leg. Cllrs agreed that ball games were allowed on that area, but not in the actual play area. Clerk pointed out that in Vulcan Park, Workington there were signs stipulating no golf games. If an issue persisted, clerk to get Copeland to instal “No Golf Games” signage, a golf ball is a dangerous missile.

1157.00 Correspondence.

1157.01 Clerk had received email from a Copeland employee a querying about responsible for Lowca Brow access maintenance. Clerk had advised not Lowca Parish Council, but copied in Joanna Weir at Copeland who had confirmed Copeland land, but Lowca Rugby Club currently have lease on area in dispute and it was their responsible to maintain.

1157.02 clerk advised he had received a scam email from Texas, which he read out.

1157.03 Invoice received from Printpoint for Summer Lowdown, £128.00

1157.04 All other relevant emails circulated.

1158.00 Payments for approval

IntPay 213 M Milner, clerk, £325.02, salary £297.12, expenses £27.90.

IntPay 214 HMRC clerk’s PAYE £54.60p.

IntPay 215 Printpoint, £128.00 July Summer Lowdown.

All approved

1159.00 Date and time of next meeting Wednesday 19th October, 7.30pm in Lowca Village Hall.

Meeting closed 8.35pm

Page 254 (3 of 3) signed chairman……………………………………………………..19th October 2021